5 Ways Technical and Construction Agencies Are Digitizing with Minggo
As a recruitment agency in the technical and construction sector, you know how much pressure there is today. Dozens of vacancies are open for every skilled technical professional. Moving fast is crucial, but at the same time recruiters still lose hours every day to administration, gathering documents, and retyping data.
So the question isn't whether agencies should digitize, but where they can make the most impact. During a webinar, our colleague Simon Vervaeke — himself active for ten years as a recruiter in staffing and temp work — shared five concrete ways technical and construction agencies are organizing their processes more intelligently today.
1. Activate your dormant database
Ask yourself: what percentage of the candidates in your ATS do you actively reach out to? The answer from dozens of recruitment agencies was always the same: maybe 10 to 15 percent. The rest? Dormant capital.
With a profile enrichment flow in Minggo, you automatically and digitally reactivate that database. Candidates receive a personalized link and go through a short flow: what job are you looking for, what are your skills, freelance or permanent job, available from when? All information flows automatically back to the ATS, optionally with immediately matching vacancies to apply for.
2. Give clients access through a portal
At agencies that propose multiple candidates for multiple vacancies with the same client, communication quickly piles up. A Belgian staffing and recruitment agency specialized in technical and construction fields therefore offers clients a personalized client portal through Minggo. Clients log in and immediately see how many vacancies are waiting for confirmation and which candidates are in the running, can review profiles with data straight from the ATS, and indicate themselves who they want to see and why. Less back-and-forth emailing, more focus on the right profiles.
3. Easily request documents
"That used to be one of the most frustrating moments," says Simon Vervaeke. "You've finally found a match, and then the manual collecting and processing of documents in the ATS begins." Time-consuming, error-prone, and not GDPR-friendly.
A Dutch staffing agency specialized in the construction sector solved this with a step-by-step Document Request Flow in Minggo: twelve steps, from ID to bank details and certificates, everything saved after each step so candidates can pick up where they left off later. Other agencies opt for one long form instead of a step-by-step flow. Both work, and everything ends up straight in the ATS.
4. Streamline the placement flow
With a new placement, a whole set of data needs to be recorded correctly right away: contract, start and end date, who made the placement. Small mistakes have big consequences for invoicing, commissions, and contract management.
A Dutch staffing agency specialized in the construction sector therefore integrated a Minggo placement flow directly into their ATS. Recruiters go through a guided flow that automatically adapts to the type of placement (staffing, secondment, or permanent hire), with everything saved correctly straight into Carerix without manual intermediate steps.
5. Digitize your VCU flow
The VCU evaluation is one of the biggest administrative burdens for agencies in the technical and construction sector: what isn't documented didn't happen, and a negative audit has serious consequences.
A Belgian recruitment and selection agency specialized in technical and construction fields digitized the entire VCU evaluation form with Minggo: candidates or clients fill it in digitally, and everything is written straight into the ATS. The request form, visit report, the periodic evaluation after six months, and the final assessment can also be fully digitized — even the on-site visit can be handled via a Minggo form on the phone.
