Smart portals and automation: the game changer for ORANJEGROEP

At ORANJEGROEP, it’s clear: you don’t shy away from a major project in construction or engineering. But how do you ensure that the right people, with the right skills, are in the right place at the right time? Fred Baird, Recruitment & Marketing Manager at ORANJEGROEP, explains how they significantly optimized their recruitment process using Minggo’s automations and portals. And the results? They speak for themselves!

Meet ORANJEGROEP

ORANJEGROEP is an international staffing agency in the construction and engineering sector, with 2,500 people at work and offices in the Netherlands, Portugal, Poland, Croatia, and Romania. Whether it’s building a highway or constructing a terminal, ORANJEGROEP has the right people for the job.

The challenge

For large projects, everything revolves around speed and precision. Fred Baird explains: “We often need to find many employees in a short amount of time. To do this, we work with various recruitment agencies in countries where we don’t have offices. That communication needs to be smooth and structured, and it shouldn't get bogged down. Furthermore, we want to speak the candidate’s language: it needs to be simple and mobile-accessible.”

"Our people don't work with laptops; they are on their phones. So, it all has to look as simple as possible for them. And that has now been achieved, thanks to Minggo."

Fred Baird Recruitment & Marketing Manager at ORANJEGROEP

The solution

To optimize the recruitment process, ORANJEGROEP decided to say goodbye to Excel lists and manual work. They implemented the Carerix ATS and added Minggo to enable further automation. “What was once time-consuming and chaotic has now become a well-oiled machine,” says Fred Baird enthusiastically. “With Minggo, we launched several smart portals and automations very quickly. After some training, we were able to set up and adjust everything ourselves using drag & drop. Very convenient!”

An overview of the Minggo automations and portals used by ORANJEGROEP.

The intake form

One of the first changes was the automated intake form. “This form helps us quickly gather the right information during the technical screening,” explains Fred Baird. “This way, the recruiter or account manager knows exactly what to ask the applicant, and everything is immediately saved in the right place in the ATS, rather than in a separate Excel file.”

The Supplier portal

ORANJEGROEP works with local recruitment agencies all over Europe. With the new Supplier Portal, these agencies can easily view vacancies, propose candidates for specific roles, and upload documents. “All information comes together in one central location.” “That makes collaboration much more efficient,” says Fred Baird.

The CV generator

With the CV generator, recruiters can now quickly create CVs in the ORANJEGROEP corporate style. “Based on a template, we can generate a professional CV in just a few clicks to send to the client. That saves us a tremendous amount of time.”

Requesting availability

ORANJEGROEP easily tracks candidate availability using an automated form with an availability calendar. "Candidates who are not currently working receive a monthly email to submit their availability via an online calendar. The selected date is automatically saved in the ATS, allowing us to immediately offer them suitable vacancies," says Fred Baird.

The clothing size form

Fred Baird: "We solve a lot of small inefficiencies through Minggo because it's so easy to build with. For example, our office in Portugal asked for an easy way to request clothing and shoe sizes from new starters, so we created a form that is automatically sent to new candidates where they can enter their sizes."

The benefits

One of the biggest advantages of Minggo? The flexibility. Fred Baird: "What is a real game-changer for us is that we can make changes and create things ourselves. Recently, I noticed that important fields were at the bottom of a form. Within a few minutes, I had adjusted that without any external help. We used to have to create a support ticket for that; now we just do it ourselves."

The result

Very easy for the candidate
Fred Baird: "Our candidates generally don't work with computers; they are on their phones. So everything has to look as simple as possible and be as easy as possible to use. And that is what we have now created with Minggo: candidates simply enter their name, phone number, and email address, and then we guide them step-by-step to the required information. The system does the rest."

Better matching through a better database
Also important: ORANJEGROEP now receives much more information from candidates, which helps them maintain their database and efficiently offer vacancies. "It ensures that we keep our database constantly up-to-date and don't waste time searching for candidates who are already in our system," says Fred Baird.

Less manual work
Last but not least: recruiters gain more structure and time. "Because many of the tasks are automated, we can switch gears much faster," says Fred Baird.

From intake forms to CV generation and availability management: ORANJEGROEP can now find the right people for their massive construction projects with much more ease and speed. And that is exactly what matters in construction and engineering! Want to know how your organization can use Minggo? Watch the demo video!